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E Invoicing – Win the Internal Struggle - Vendor Portal Expert

E Invoicing – Win the Internal Struggle

Vendor Portal Expert  > E Invoicing  > E Invoicing – Win the Internal Struggle
E-Invoice wrestling

E Invoicing – Win the Internal Struggle

E Invoicing implementations can be quite a complex and demanding process. It asks from your business to involve a respectable number of people in your company, on the one side, and may require your suppliers’ participation, on the other side. Also, you have to successfully integrate different business solutions and systems for eInvoicing to reach your expectations and meet your company’s goals. Here are some of the most common e Invoicing challenges you have to deal with to successfully implement and benefit from your electronic invoicing system.

Forward Invoicing organizing and planning

The main challenge for many companies when dealing with eInvoicing implementation is where and how to start? This is a simple question, which requires a detailed and thorough prep process. The better and more you plan, the more likely is that your new eInvoicing system will work according to your expectations.

Internal components and resources

Any e Invoicing system will inevitably affect the full scope of your internal business processes, including all of your business agreements, financial transactions, tax documents, and finally the entire IT infrastructure, which supports your business. It comes without saying that eInvoicing will require the multi-disciplinary approach and strengthening of your internal resources.

Technology compatibility and readiness

System integration, if not treated and prepared properly can easily become one of the biggest barriers to successful implementation of eInvoicing. Your e Invoicing system needs to integrate with your company’s payable and receivable systems, including other business systems, and your ERP system.

Supplier support and acceptance

Even if you succeed in implementing and running the optimal e Invoicing system in your business structure,  if your company suppliers and partners won’t take part, then eInvoicing will fail to fulfil its purpose. You must work shoulder-to-shoulder with your suppliers to gain their support, acceptance, and most importantly active participation.

Supplier participation and integration

The more suppliers you convince to participate actively in your e Invoicing system, the more benefits you will eventually obtain from it. One of the most important elements you need to emphasize all the time in order to achieve this goal is to present your suppliers with an opportunity to use eInvoicing wherever they are located in the world.

Data storage and processing

Each tax system has its own regulations when it comes to determining how long a document must be stored and processed. For instance, in some EU countries, this period can vary from five all the way up to ten years. If your company has to deal with as many as 100,000 annually, then proper data storage and processing become a major challenge.

Managing invoicing changes and adjustments

Undoubtedly, the biggest challenge to successful implementation of the new eInvoicing system in your company is associated with your capability to manage internal changes and changes. If you want for e Invoicing to work for your business, you have to embrace and implement it entirely and with no second thoughts.

Joe Flynn

Joe is the Founder of Lavante, Inc. In 2001, Joe co-founded Lavante Inc. (formerly AuditSolutions LLC) with the vision of transforming the traditional manual-based AP audit recovery industry through the use of sophisticated on-demand technologies.

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